If you find yourself in the position of an office manager, then you have a great responsibility in making sure that the operations of the office go on smoothly without any hindrance. If there is an issue in the office environment which causes employees not to do their work effectively or if it gives off a bad impression about the company to clients, then you will become responsible for it. Therefore, as an office manager, you must be able to tackle all issues that you might come across and deal with them in an effective and efficient manner.
Pay Attention To The Office Space
Having a good physical office space can increase the productivity of employees. There are basic necessities in an office. These would be areas for dining, work cubicles, meeting rooms and bathrooms. If there are more space and resources, it might also be able to accommodate a kitchen, lounging area and many others.
Depending on the space that you have to work with, you might have many responsibilities. Hire the services of Melbourne’s leader in commercial property maintenance regularly to check up on the functioning and cleanliness of different aspects of the office space.
Divide The Labour And Establish Good Communication With Each Department
As an office manager, all aspects of the proper functioning of the office cannot be individually overlooked by you. Therefore, it is important to divide the labour in an appropriate manner. There will be the cleaning staff that ensures the office is kept tidy and neat at all times. There will be the office administrator responsible for ordering and storing stationery and other resources needed for the office.
It is important that you establish good communication with each of these departments. They should be able to voice their concerns and you should be able to direct and guide them properly too. You should meet with the heads of these teams face to face and maintain good relationships.
Do Not Ignore Your Inbox
In this day and age where everything is done via emails, you will find yourself having to tackle your inbox one of the most annoying and exhausting tasks of your job. If you ignore it for a day it is only going to get more piled up and becoming an even bigger headache on a later day. So do not ignore your emails.
Rather organize them and attend to them on a regular basis. It is better to have a separate email for work. If there are any subscriptions that are not important, unsubscribe from them immediately to prevent your inbox from getting cluttered. Set reminders on tasks and meetings that have been informed to you via emails.
Being an office manager is a tough job as you are responsible for the functioning of the whole office. Without the supervision of an office manager, the office can become cluttered and disorganized making the productivity of employees low as well as giving the wrong message to clients. Therefore take a note from above on how to manage an office.